User Actions and Error Descriptions

Approve Create

Approve the creation of assets.

Approve Modify

Approve the modification of assets.

Examples of modifications: moving an object in the hierarchy; changes to products, assets, classifications, tables names, asset content, attribute links, product override relations, deletions, and DTP template linking.

Approve References

Approve reference links from products, i.e., links from products to products, links from products to assets, and links from products to classifications.

Approve Values

Approve the modification of specification and description attribute values of products and assets.

This privilege is also subject to the attribute group setting of Privilege Rules on user groups. For example, if a user only has the privilege to approve attributes in a determined attribute group, this user can only approve certain attributes of a product or asset. Also, approving table values depends on the attribute group setting of the Privilege Rules on user groups.

Classify asset (link asset to classification)

Link images and documents to classifications.

Create asset

• Create image or document name (placeholder)

• Change object type of images and documents

• Duplicate images and documents

Note: The action 'Modify name/description of asset (also translate)' must be included in order to create images and documents.

Create asset reference

Create product and classification to image / document references and image / document to classification references.

Declassify asset (unlink asset from classification)

Delete links from assets to classifications.

Delete asset

Delete assets of specified object types.

Delete asset reference

Remove product and classification to image / document references and image / document to classification references.

Download asset

Export assets to hard disk.

Modify metadata for asset (property value) (also translate)

Edit and translate values of description attributes linked to assets.

Modify metadata for asset reference (link attribute value) (also translate)

Edit and translate description attribute values on asset references.

Modify name/description of asset (also translate)

• Edit names of assets

• Translate name and metadata attribute values of images and documents

Upload to asset

• Import assets to classifications

• Replace contents of assets

In order to import and replace images and documents, these setup actions must be added to the privileges:

• Create value in medium domain

• Modify value in hard/medium domain

View asset

View assets.

Note: The 'View asset' action must be added in order to work with images and documents. To make any of the view actions listed below have an effect, the 'View asset' privilege must be a part of the action set.

For instance, if the action 'View asset reference' is added and not 'View asset,' the user will not be able to access the image or document and therefore not the references either.

View Asset reference

View the product to image and document references.

View metadata for asset (property value)

View the values of description attributes linked to assets.

View metadata for asset reference (link attribute value)

View description attribute values on asset references.

These attributes will display on all product to image or document references on the specified valid asset object types.

Create Collection

Create collections.

Create Collection Group

Create collection groups.

Delete Collection

Delete collections.

Delete Collection Group

Delete collection groups.

View Collection

View collections.

View Collection Group

View collection groups.

Create Commercial List

Create commercial terms lists of any type.

Delete Commercial List

Delete commercial terms lists of any type.

Freeze/thaw commercial list

Enable and disable 'Immutable' status of commercial terms lists.

Modify Commercial Data

Modify the individual terms in commercial terms lists of any type.

This action does not grant access to import data. In order to import commercial terms values, the 'Create Commercial List' action is needed.

Modify Commercial List Name

Provide names for commercial terms lists.

Modify Metadata Value Commercial List

Modify metadata attribute values on commercial terms lists.

View Commercial Data

View commercial terms lists of any type.

View Metadata Value for Commercial List

View metadata attribute values on commercial terms lists.

Run List Processing

Access to the list processing functionality.

Generate/Update Category Profiles

Generate and update Category Profiles.

Merge Products

Merge confirmed duplicates.

Modify Profile Configuration

Modify the information shown in the Category Profile tab.

View Category Profile

View the Category Profile tab on products.

Modify eCatalog Configuration

Modify eCatalog configurations.

Modify eCatalog Metadata

Modify the metadata attributes on eCatalogs (Currency, Default Start Date, Default End Date, etc.).

Must have 'View eCatalog Metadata' before 'Modify eCatalog Metadata' is enabled.

View eCatalog Metadata

View the metadata attributes on eCatalogs.

Create context reference

Create a reference type that relates a target market to a context.

Delete context reference

Delete a reference type that relates a target market to a context.

Maintain GDSN publications

Maintain GDSN publications.

Maintain GDSN registrations

Maintain GDSN registrations.

Maintain packaging hierarchy

Remove and add items in the packaging hierarchy.

Modify metadata for context reference (link attribute value) (also translate)

Modify a reference type that relates a target market to a context.

Send CIC

Send a CIC manually or set up the system to send a CIC automatically.

View packaging hierarchy

View the packaging hierarchy.

Approve Classification Product Links

Approve product classification links.

Approve Create

Approve the creation of classifications, products, and assets.

Approve Data Containers

Approve the modification of data containers.

Approve Modify

Approve the modification of classifications, products, and assets.

Examples of modifications: moving an object in the hierarchy; changes to products, images and documents, classifications, tables names, asset content, attribute links, product override relations, deletions, and DTP template linking.

Approve References

Approve reference links from products, i.e., links from products to products, links from products to assets, and links from products to classifications.

Approve Values

Approve the modification of specification and description attribute values of products and assets.

This privilege is also subject to the attribute group setting of Privilege Rules on user groups. For example, if a user only has the privilege to approve attributes in a determined attribute group, this user can only approve certain attributes of a product or asset. Also, approving table values depends on the attribute group setting of the Privileges Rules on user groups.

Classify product (link product to classification)

Link products to classifications.

Create classification

Create and duplicate classifications of specified object types.

Note: The action 'Modify name/description of classification (also translate)' must be included in order to create classifications.

Create classification reference

Create classification references.

Create data container

Adds the 'Add Data Container' action.

Create entity

Create, change, and duplicate entities.

Note: The action 'Modify name/description of entity (also translate)' must be included to create entities.

Create entity reference

Create entity references.

Create product

• Create products of specified product object types

• Change object types of specified products

• Duplicate products

The action 'Modify name/description of product (also translate)' must be included in order to create products.

Create product reference

Create product to product references.

Declassify product (unlink product from classification)

Unlink products from classifications.

Delete classification

Delete classifications of specified object types.

Delete classification reference

Delete classification references.

Delete data container

Allows the user to delete a data container.

Delete entity

Ability to delete entities.

Delete entity reference

Delete entity references

Delete product

Delete products of specified object types.

Delete product reference

Delete product to product references.

Edit Data Container Key Values

Allows the user to edit data container keys within a data container after the data container keys are assigned.

Important: It is recommended that only select admin users have the 'Edit Data Container Key Values' privilege added to their user profile and that this privilege be used sparingly.

Edit tables

Create and maintain tables in classification and product editors.

Legalise/unlegalise table types

Ability to legalize tables on classifications and products.

'Legalise/Unlegalise Table Types' does not grant a privilege to also create and maintain tables. This privilege is covered in the action 'Edit tables'.

Link (product) attribute into classification

Link specification attributes to classifications and products.

Modify metadata for attribute to classification link (also translate)

Edit and translate description attribute values on specification attributes linked to classifications or products.

Modify metadata for product (property value) (also translate)

Edit and translate the values of description attributes linked to a product.

Modify metadata for classification (property value) (also translate)

Modify the metadata for classifications.

Modify metadata for classification reference (link value) (also translate)

Modify the metadata for classification references.

Modify metadata for data container (property value) (also translate)

Edit description attribute values on data container attributes.

Modify metadata for entity (property value) (also translate)

Modify the metadata for entities.

Modify metadata for entity reference (link attribute value) (also translate)

Modify the metadata for entity references.

Modify metadata for product classification (link value) (also translate)

Edit and translate description attribute values on attributes linked to products.

These attributes will display on all specification attributes that are linked to specified valid product object types.

Modify metadata for product reference (link attribute value) (also translate)

Edit description attribute values on product to product references (including privilege to translate).

These attributes will display on all product to product references on the specified valid product object types.

Modify name/description of classification (also translate)

• Edit names of classifications

• Translate names and values in classifications

Modify name/description of product (also translate)

• Edit names of products

• Translate names and values in products

Modify product attribute value (also translate)

Edit and translate values of specification attributes linked to products.

Modify name/description of entity (also translate)

• Edit the name of an entity

• Translate name and values in entities

Modify sub-product list of product-override

Modify, add, and delete sub-products of a product override.

Move classification from

Move classification nodes by copying / pasting or dragging / dropping classifications from another classification node within the same object type hierarchy.

The 'Move classification to' Action must also be applied.

Move classification to

Move classification nodes by copying and pasting classifications to another product node.

The 'Move classification from' Action must also be applied.

Move entity from

Copy and paste entities from another entity node within the same object type hierarchy.

The 'Move entity to' action must also be applied.

Move entity to

Copy and paste entities to another entity node.

The 'Move entity from' action must also be applied.

Move product from

Copy / paste and drag / drop products from another product node within the same object type hierarchy.

The 'Move product to' action must also be applied.

Move product to

Copy / paste and drag / drop products to another product node.

The 'Move product from' action must also be applied.

Unlink (product) attribute from classification

Remove the link to specification attributes from classifications and products.

View attribute to classification link

View the link to specification attributes from classifications and products.

View classification

Ability to view the classification nodes in the classification hierarchy.

Note: The 'View classification' action must be added to work with classifications. To make any view action have an effect, the 'View classification' privilege must be a part of the action set.

For example: If the action 'View classification reference' is added and not the 'View classification' action, the user will not be able to access the classification and therefore not the references either.

View classification reference

View classification references.

View data container

Allows the ability to view existing data containers on entity objects.

View entity

Ability to view entities.

The 'View entity' action must be added to be able to work with entities. To make any of the view actions listed below have an effect, the 'View entity' privilege must be a part of the action set.

View entity reference

View entity references.

View metadata for attribute to classification link (link attribute value)

View description attribute values that have been applied to the reference between the classification or product and the attribute.

These attributes will display for all specification attributes that are linked to specified valid classification and product object types.

View metadata for classification (property value)

View values of description attributes linked to a classification.

View metadata for classification reference (link attribute value)

View description attribute values that have been applied to the reference link from the classification.

These attributes will display on all classification to classification references on the specified valid classification object types.

View metadata for entity reference (link attribute value)

View link attribute values of attributes that have been applied to the reference type entities. These attributes will display on all specification attributes that are linked to specified valid entity object type.

View metadata for data container (property value)

View description attribute values for data container attributes.

View metadata for entity (property value)

View values of description attributes linked to an entity.

View metadata for product classification (link attribute value)

View link attribute values of attributes that have been applied to the link type product attribute validation. These attributes will display on all specification attributes that are linked to specified valid classification object type.

View metadata for product reference (link attribute value)

View link attribute values of attributes that have been applied to the link type marker edge product. These attributes will display on all specification attribute to product references on the specified valid product object type.

View metadata for product (property value)

View values of description attributes linked to a product.

View product

View the product nodes.

The 'View product' action must be added in order to work with products. To make any of the view actions listed below have an effect, the 'View product' privilege must be a part of the action set.

For example, if the action 'View product attribute value' is added and not the 'View product' action, the user will not be able to access the product and therefore not the attribute values either.

This user action gives access to view products both when used for privilege rules applied to a product or applied to a classification. In the latter case, the user action will give access to view products linked in below the classification.

View product attribute value

View the values of specification attributes linked to products.

View product reference

View product to product references.

Create DTP Template Document

Create product templates, page templates, and publication templates (master documents).

Create Generic Page Template

Create page templates.

Create Planned Page

Add planned pages into sections.

Create Publication

Create publications.

Create Publication Document

Save mounted (actual) InDesign pages back to STEP.

Create Publication Group

Create publication groups.

Create Publication Section

Create publication sections.

Create Version

Create publication versions.

Delete DTP Template Document

Delete product templates, page templates, and publication templates (master documents).

Delete Generic Page Template

Delete page templates.

Delete Planned Page

Delete planned pages.

Delete Publication

Delete publications.

Delete Publication Document

Delete actual pages.

Delete Publication Group

Delete publication groups.

Delete Publication Section

Delete publication sections.

Delete Version

Delete publication versions.

Download DTP Template Document

Download product templates, page templates, and publication templates (master documents).

Download Publication Document

Download actual pages.

Import Planned Page

Import planned pages.

Maintain Flatplan Content

Change the object assigned to an existing frame.

Maintain Flatplan Frame

Add, move, delete, and resize frames.

Maintain public basket view

Maintain public Flatplanner basket views.

Maintain public financial view

Maintain public Financial Summary views (Print Flatplanner).

Maintain public publication planner view

Maintain public Publication Planner views (Print Flatplanner).

Maintain public stickerbook view

Maintain public Sticker Book views (Print Flatplanner).

Manage autopage objects

Manage AutoPage objects.

Manage layout in page inspector

Manage layouts in page inspector (Print AutoPage).

Manage pagination rules

Manage pagination rules.

Modify Basket for Planned Page

Modify Flatplanner baskets at the planned page level.

Modify Basket for Publication

Modify baskets at the publication level.

Modify Basket for Publication Section

Modify baskets at the section level.

Modify DTP Template Document

Modify existing product templates, page templates, and publication templates (master documents).

Modify Generic Page Template

Modify page templates.

Modify Planned Page

Add products or images to planned pages.

The following menu actions are also controlled by this privilege:

• Set page templates on planned pages

• Reuse saved layouts

• Stop workflows

• Split spreads

• Add notes

• Remove notes

Modify Publication

Link products and images into publications.

Modify Publication Document

Modify actual pages and insert notes on actual pages

Modify Publication Group

Modify the name and object type of publication groups

Modify Publication Section

Add objects to the Flatplanner basket on section nodes.

Modify Version

• Set version as master

• Set context and workspace for a version

• Set commercial list for a version

Perform autopage export actions

Perform AutoPage export actions.

Perform autopage server write actions

Perform AutoPage server write actions.

Reorder Planned Pages

Reorder planned pages.

View DTP Template Document

View publication templates (master documents), product templates, and page templates.

View Generic Page Template

View page templates.

View Planned Page

View planned pages.

View Publication

View publications.

View Publication Document

View actual pages.

Note: An actual page is the same thing as a mounted page—a page saved back to STEP from InDesign.

View Publication Group

View publication groups.

View Publication Section

View publication sections.

View queued events

View queued events, (Asset push event queues).

View Version

View publication versions.

Change Translation

Use the Change Translation Setup and Change Translation Status functions.

Impersonate User

Impersonate a user in a targeted user group in order to troubleshoot issues.

Share search with group

Share saved searches with specific user groups.

Supplier Web UI functions

Use the Supplier Web UI functions in a supplier item Web UI.